Posts Tagged 'policies'

UC Open Access Policy for Scholarly Publications

escholarship top-bannerOpen Access has arrived!  All (or almost all) of our scholarly work published from now on will be provided free of charge to the world through the UC’s eScholarship repository.  This is an exciting development that has the potential to substantially expand access to the research we produce.

To be in compliance with this policy, nothing is required of UCLA faculty.  Publishers have already been notified that UC will make a version of its faculty’s publications available online, and almost all publishers have agreed.

However, there are several steps that UCLA faculty should take to make maximum use of the policy.

  1. Deposit your articles or pre-publication versions.  Faculty can benefit from the UC Open Access policy immediately by depositing their work in the UC eScholarship repository.  The process takes a couple of minutes, but is largely painless.  You may deposit either the final typescript or the typeset copy, depending on the publisher.  Most publishers permit the typeset version.  Please be sure to respect the journal’s embargo policy, if applicable.
  2. When you receive the copyright form from the publisher, please include a standard UC addendum, which specifies that UC retains the right to promulgate your research.  The form is customized with the author’s name and title of the work.  It is available here.  (Be sure to request an addendum, not a waiver or embargo.) Submitting this form to the journal office is not required and is not legally necessary, but it is considered good practice.

Note that this policy is optional.  If for any reason, the scholar does not want to make the work publicly available, he or she simply needs to submit a waiver request.

This policy complements the NIH public access Policy:

NIH Public Access Policy

The National Institutes of Health (NIH) mandates that any research funded by the agency be posted in the National Library of Medicine’s PubMed Central open access digital archive within 12 months of publication in a subscription-only journal. Publishing your NIH-funded work in eScholarship alone will not fulfill this policy. However:

  • the NIH explicitly allows authors to post their work in both PubMed Central and institutional repositories such as eScholarship; and

  • posting an article in PubMed Central, and using the eScholarship Deposit process to provide the link to that article, does fulfill the requirement of the UC Open Access Policy.


Visiting Scholars Program

scholarsdebatingFor a long time the Department has maintained an active Visiting Scholars program.  Typically, scholars are early-career scholars or come from foreign countries.  By participating in the Visiting Scholars program, they have a formal UCLA affiliation, which gets them a library card and the opportunity to sit in on courses.  The Department provides a small amount of office space, as well as help in obtaining a visa to the US when necessary.  Visiting Scholars work with a faculty mentor who must formally endorse their application.  While the level of faculty involvement varies, I think that in general the Scholars are well-served by their interactions.  My sense of the program is that it has been a really wonderful way for our Department to serve a wider, global community of health services scholars.

The fee to participate in the Visiting Scholars program is currently $5,000/year, and it can be pro-rated down if a scholar is here for less than a full year.  This fee has not been changed in over 10 years, since the program’s inception.  Given the current budget crisis, I propose raising the fee to $9,ooo per year.  My rationale is that (a) the normal course of tuition inflation would have raised the fee at least from $5,000 to $9,000 since the program’s inception; (b) a $9,000 fee is roughly commensurate with what it would cost to enroll in a formal instructional program for an equivalent amount of time; and (c) we could use the extra money.

I would like to put my proposed fee increase up for discussion and then put it to a vote of the faculty.  Please make your arguments for or against the fee increase in this blog.  Once the rate of new comments dwindles, I will put that matter up for an internet vote.  I am not planning to engage in a lot of internet voting right now, but this is a test case on an issue that I don’t think will generate any heated emotions on one side or the other.  (If I am wrong, we will move the discussion from the blog to a live faculty meeting).

Thanks for your participation in this new form of democracy.

Signing the Goldenrod

The Dean’s office has asked us to tighten up our policy on signing the Goldenrod.  Those of you submitted applications for external funding through the Department (i.e., not through one of our research centers) must have the application’s Goldenrod signed off by the Chair.

In the event the chair is absent, the Vice Chair (Stuart Schweitzer) is authorized to sign.  In addition, I have deputized Jack Needleman to sign in the event that both Stuart and I are unavailable. Please note that if all three of us are gone, the application cannot go forward. Please plan accordingly, so that you are not left bereft of an essential signature at an awkward time.

The Chair or Chair’s designate will be checking 2 issues in particular:

  1. The Principal Investigator.  The PI must have adequate experience to conduct the research as well as effective administrative oversight of the project.  “Adequate experience” means any senate faculty member or any  adjunct with an external funding track record (meaning 3 or more previously funded projects, on which they are the PI).  For anyone else, I would expect that:
    a) there should be a more senior faculty member listed as a co-investigator; and
    b) the PI should have talked to me about it ahead of time to get my approval.
  2. Adequate Space.  Because of severe space constraints in the Department, I am adding the requirement this year that the Goldenrod must be accompanied by a separate sentence or two about how space will be provided.  State whether your currently allocated space is adequate to house this new research effort, and if not, how you plan to find space for the project.  Generally speaking, new space is not available within the Department.  Goldenrods will not be signed without this space rider. As always, please see me if you have any questions.